Meet Jenna. She’s a virtual assistant with a gift for organization.
Every week, she’d sit down with her client’s inbox and calendar:
Review all the emails from the past week
Pull out action items
Check upcoming meetings
Build a time-blocked schedule to keep deadlines on track
She did this for every client she managed. And it took about 4 hours a week per client.
Here’s the problem:
Her client wished it was faster.
She wished it was faster.
But there’s only so much manual work you can cram into a Monday morning.
So we built a Zapier-powered agent:
Pulls all emails from the past week
Combines them with next week’s calendar
Summarizes it into one clean email
Delivers it to the client’s inbox every Monday
On the surface, it looked like Jenna just automated away her own job.
She’s paid hourly, right?
But what actually happened was:
Her client was thrilled. They got better visibility, faster.
Jenna freed up time to do the higher-value stuff clients beg for: proactive support, more strategy, more attention.
And now she’s in demand and referrals are up. Because who wouldn’t want a VA who can multiply herself with automation?
Takeaway:
Automation doesn’t mean doing less. It means the hours you do work are worth more.
Talk soon,
Jamie
P.S. We built this agent together in the AI Operator Bootcamp!