Welcome back to the CitizenWorks newsletter, where I share practical AI and automation insights I've discovered while working with clients just like you.
I'm Jamie Christensen, and my mission is to help you reclaim hours in your workweek through strategic automation— whether you're leading a team, running your own practice, or looking to stand out in your organization.
Today, we're tackling a challenge I see consistently: teams struggling to get consistent, quality results from AI tools.
YOUR COMPANY NEEDS A PROMPT LIBRARY
Last week, I watched two marketing managers at a client company use ChatGPT to create social media content for an upcoming product launch. Sarah produced engaging posts for three platforms in under 30 minutes. Meanwhile, Tom spent an hour wrestling with AI to create a single LinkedIn post.
The difference wasn't skill or experience – Sarah had access to a curated prompt library, while Tom started from scratch.
WHY A PROMPT LIBRARY MATTERS
A prompt library isn't just a collection of templates – it's your company's AI playbook. When implemented correctly, it becomes the bridge between AI tools and practical business results. My clients who build prompt libraries report:
75% reduction in time spent writing AI prompts
50% faster onboarding for new team members using AI tools
Consistent, high-quality outputs across departments
Increased willingness to adopt AI tools among hesitant employees
BUILDING YOUR COMPANY'S PROMPT LIBRARY
STEP 1: MAP YOUR RECURRING CONTENT NEEDS
Internal communications
Client-facing documents
Social media content
Meeting summaries
Report templates
STEP 2: CREATE STRUCTURED TEMPLATES
CONTEXT: [EVENT_NAME], [DATE], [KEY_HIGHLIGHTS]
TONE: Professional but energetic
FORMAT: 3 variations for LinkedIn. Short, punchy, paragraph form.
LENGTH: 1200-1500 characters
MUST INCLUDE:
- Key takeaways
- Personal reflection
- Call to action [CUSTOM COMPANY-WIDE CTA]
EXAMPLES:
[SAMPLE POST]STEP 3: ESTABLISH ACCESS AND MAINTENANCE
Your prompt library should live where you and your team already work:
SharePoint
Notion - my pick!
Google Workspace
Internal wiki
Make a plan to review your prompts every quarter to make sure your company-specific context is still up to date.
IMPLEMENTATION TIPS
Start with your highest-volume content needs. One of my clients began with just five core prompts:
Weekly team updates
Client project summaries
Sales follow-up emails
Meeting recaps
Social media posts
Within three months, they expanded to 25 proven prompts that saved their team an average of 5 hours per week.
TODAY'S ACTION ITEMS:
Create a "Prompt Library" space in your team's primary documentation tool. Check out my Notion prompt library for inspiration.
Document prompts for your three most frequent content creation tasks
Add clear usage guidelines for each prompt
Test with 2-3 team members and gather feedback
Refine based on real-world results
Still human,
Jamie
P.S. Send me your first prompt template – I'll help you optimize it for better results.